Privacy Statement

Last Updated: 04/09/2025

TheSustainImpact respects your privacy and is committed to protecting personal data collected through its publishing platform. This Privacy Statement explains how we handle information submitted by authors, reviewers, and readers in connection with TheSustainImpact Conference Proceedings Series (ISSN 3051-7362) and all future journals published under TheSustainImpact.

1. Information We Collect

  • Authors: Names, affiliations, email addresses, ORCID iDs, and submission files.
  • Reviewers: Names, contact details, expertise areas, and review reports.
  • Readers: Registration information, if applicable (name, email address).
  • Technical: System logs (IP addresses, browser types) used for security and analytics.

2. Purpose of Data Use

  • To manage submission, peer review, and publication workflows.
  • To communicate with authors, reviewers, and editors about their roles.
  • To acknowledge contributions (e.g., in published articles, reviewer acknowledgments).
  • To comply with indexing, archiving, and reporting obligations.

Processing of personal data is carried out on the basis of:

  • Contractual necessity: Managing submissions, peer review, and publication.
  • Legitimate interests: Maintaining scholarly communication and journal operations.
  • Consent: Where required (e.g., for mailing lists, newsletter subscriptions).

4. Data Sharing

  • Personal data is not shared with third parties except where required by indexing/archiving services (e.g., PKP PN, Crossref DOIs) or by law.
  • Email addresses will not be made publicly available or used for marketing purposes without consent.

5. Data Storage and Security

  • Data is stored securely on TheSustainImpact’s hosting servers and protected by industry-standard safeguards.
  • Server-level backups are maintained for business continuity and disaster recovery.

6. Data Retention

  • Author and reviewer records are retained as part of the permanent scholarly record.
  • User accounts may be deleted upon request, but published content and related metadata remain preserved for integrity of the record.

7. Your Rights (GDPR)

Users in the EU/EEA have rights under the General Data Protection Regulation (GDPR), including:

  • Access to personal data
  • Correction of inaccurate data
  • Deletion of data (“right to be forgotten”), where applicable
  • Restriction or objection to processing
  • Data portability

Requests can be directed to editorial@thesustainimpact.com.

8. Cookies

The OJS platform uses cookies to manage user sessions and improve functionality. Cookies are not used for advertising. Users can control or disable cookies through their browser settings.

9. Changes to This Policy

This Privacy Statement may be updated from time to time. Updated versions will be posted with the date of last revision.

10. Contact

For questions about this Privacy Statement or data protection practices, contact:
editorial@thesustainimpact.com